ࡱ>  X-bjbj ;dee$DDDDDXXX8LXip((xizizizizizizi$kUniDiDDiDDxixiP^ dpEZp`<dii0i`ko koxdkoDdiiiko :  Present: Nikki Washington (Mgmt), Rick Greenspan (PFT), Chanelle Whitaker (Mgmt), Selwyn Montgomery (L39), Ava Lee-Pang L1021) , Debra Weintraub (PRO), Rick Putz(L39), Abigail Brewer (L1021) Guest: Marie Hampton, Purchasing Director Facilitators: Jennifer Seibert, Employee and Retiree Benefits Manager Note Taker: LeKeisha Jones, Staff Assistant-Benefits Office Agenda Item and Presenter(s)DiscussionFollow-up Action and Decisions Meeting Call10:00 am I. Introductions: Jennifer Benford SeibertAgenda Items Handouts: Peralta Benefit Schedule for Flu Vaccination CoreSource & Claim Form Peralta Benefit Schedule for Flu Vaccination: CVS Health & Claim Form Kaiser Give it your Best Shot Knowing the Facts About The Flu Can Save Your Life Request for Proposal Employee Benefits Insurance Broker and Consulting Service- Scope of Work September/October 2014 Employee Benefits Everyone Newsletter April 24, 2014 Open Enrollment Announcement Project Timeline Rick: Does PFT have a handout regarding Flu Vaccinations: Jennifer: The titles will be revised to include PFT, Managers, Confidentials. These groups were left off of the reference document. Rick: Can I take this handout to CVS when I go get the Vaccine? Jennifer: CVS Health should be able to contact the customer service number noted on the reverse of your CoreSource card. Rick: You provided me a with a preferred provider in Alameda whose vaccination is on backorder. When I called them, they said that they only administer flu shots if you are having a Physical or assign them to be your primary care provider Jennifer: Given the language that we have you can be reimbursed if you go to CVS Debbie: If I go to a Safeway or CVS will I be covered? Jennifer: If you are in the PPO Traditional plan you, will be covered since the Traditional Plan provides in and out of network benefits. If you are enrolled in the PPO Lite plan, and receive benefits from an in-network provider who will not bill Blue Cross, then you will have to reimbursed by completed the claim form. I have provided claim forms for CoreSource as well as for CVS. CoreSource is not a network they are simply the check writer. Rick: Any Pharmacy under the Caremark network should cover flu shots? Jennifer: Exactly Rick:So if I go to Safeway, Rite-Aid or Walgreens, I should be covered even if I am in the Lite Plan Jennifer: If you are in the Lite plan and go to those providers under the prescription benefit, keep in mind they are not in the Blue Cross network, then you will be subject to the Pharmacy co-pay. Once those providers become part of the PPO Anthem/BlueCross network, then more service points will become available. Review of Immunization Coverage- refer to handouts Peralta Benefit Schedule for Flu Vaccination CoreSource Peralta Benefit Schedule for Flu Vaccination- CVS Health Other marketing piece from Kaiser Give it your Best Shot Benefits Office will: Update vaccination documents to reflect the appropriate District affiliations which were inadverdently omitted from the reference. Committee will: Provide additional comments by October 27, so that we can post to the website in early November 2014.II. Focus of the Committee: Jennifer Benford SeibertLanguage reflected in spirit of all three Collective Bargaining AgreementsIII. Retiree List Serve Easy as 1-2-3 Jennifer Benford SeibertIn response to request received by our office from PPCD retirees and their family members, the District Benefits Office is pleased to announce that the retiree list serve is in place. Retirees can send their requests via email to email account: retiree@peralta.eduPRO will inform their members to send email addresses to  HYPERLINK "mailto:retiree@peralta.edu" retiree@peralta.edu provide first name last nameIV. Annual Statements for Self Funded Plan Jennifer Benford SeibertStatements will go out in March of 2015 Benefits through February Pre 2004 retirees enrolled in the self-funded plan have a benefit limit of 2,000,000.  V. Change of Health & Welfare Benefits Consultancy & Brokerage Services Jennifer Benford SeibertAfter 7 years of service to the District, Peter Wantuch of PSW Benefit Resources notified the District on October 3, 2014 that he is retiring and will cease to exist as of December 31, 2014. Although the slide says indicates that we received notice on 9/26, but in actuality, we received notice on Friday, 10/3/14VI. Bid Announcement Introduction of Marie Hampton , viogٷվ Purchasing Director The viogٷվ is calling for sealed proposals for Employee Benefits Insurance Broker and Consulting Service. (RFP) from qualified consulting and brokerage firms to be delivered to the Purchasing Department. Marie: By law, we have to advertise for a new vendor for two weeks. Currently, we are advertising: Bay Area News Group 10/16 & 10/22 El Bohemio News 10/22 Sing Tao Daily 10/22 Oakland Post 10/22 Publication Dates: October 16, 2014; October 22, 2014 There is a mandatory Pre Proposal meeting will be held on October 29, 2014 at 10:00 AM. Goals: Have a new consultant on board by December 31,2014 Last day to submit questions from bidders is 11/3/2014 Rick: How much have we paid PSW? Jennifer: $10,000 for a month plus he receives a commission for the HMO plan. However, I am not sure about how much commission. Rick: Can participating bargaining unit be a part of the process? Jennifer: Yes Marie: No late proposals are accepted. By law, we can reject anyone after 11:00 oclock and 20 seconds. Jennifer will confirm the panel committee based on your recommendations. Rick: Does the panel make a difference? If the Panel loves vendor A and you like Vendor D who really makes the final decision? Jennifer: The recommendation will come from the committee. Abigail: Is the RFP a new process for this purpose? Marie: No, anytime there is a RFP process it has to be a panel process Rick: Is there a contract agreement? Marie: You decide that at the time of interview Rick: Can you email the Scope of Service? Jennifer: It will be on the website-Keep in mind that given the notice from our current broker (which occurred after the September 25, 2014 meeting and given the timing of the last board meeting of the year, December 9, 2014, the Scope of Services was developed by the Benefits Office and incorporates recent bid documents from some local community colleges who have gone through the process in recent years our other Colleges (San Jose Evergreen, Monterey Penninsula. Debbie: It would be helpful if we knew what PSW provided to Peralta? Jennifer: I can get that information to you as well Abigail: Can you also add the cost and commission? Jennifer: Yes Debbie: I am having trouble believing that the committee will be able to make the decision of the next health care broker? Marie: There is a ranking system. You will be able to reveal your scores together and the end the scores are combined. It has to be an open and fair competitive process. Once scores are combined you will then be able to interview the vendors. Abigail: Who has the final authority to make the decision? Jennifer: The Board Introduction of Nikki Washington HR Director to Debbie of PRO Rick: Is there a reference check process? Marie: Yes, we have to do reference checks Debbie: Can we recommend today? Marie: Yes, I recommend 7 people on your committee Jennifer: Yes we can get started right now. 1.Local 39- Rick Putz 2. Confidential, pending 3.Administrator, pending 4. College President, pending 5. PFT Rick Greenspan 6. Local 1021- Ava Lee 7. PRO unconfirmed, Bruce Jacobs Debbie: Can we meet in between selection committee dates for updates regarding vendors? Rick: There will be no time. Next steps Presentation (posted by the end of day) Handouts 1-7 (posted by the end of day) Scope of Services from PSW (posted by the end of the day) Committee confirmed (by October 31,2014) Current fee schedule for PSW (by October 31,2014) Comments on scope of services to Benefits by Monday, October 20, 2014 Committee members will: Provide feedback to Scope of Services: 10/20 via email to  HYPERLINK "mailto:jseibert@peralta.edu" jseibert@peralta.edu Forward/confirm participants to the Benefits Office by 10/31 Benefits Office will Post presentation, by end of day10/17 Post Handouts by end of day 10/17 Post Commission and Fee Schedule for 2013-14 by 10/31/14. VII. viogٷվ & Year to Date Benefits Spending Report from Consultant , 8-1-2014 (carry forward from September 2014 meeting) This Census comes from our Broker PSW. Please refer to pages 14-23 in the Peviogٷվ College Benefit Fringe Committee Meeting handout. 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